All registrants must follow the guidelines set forth by the Kentucky Golf Association Board of Directors. These guidelines apply to all tournaments and events conducted by the Kentucky Golf Association.

Tournament Registration

Contestants may enter a tournament by completing an online entry at kygolf.org (includes personal information and payment). No entry application or payment will be accepted by phone, fax, or e-mail.

Entry Deadlines

All tournament entry deadlines are posted on entry forms and on the KGA website at kygolf.org. Each event has a deadline date that is specific to the event but all deadlines include a 11:59 p.m. eastern time cut off. No entries will be accepted after that time.

Eligibility Requirements

Entrants in all KGA tournaments shall be required to have an active World Handicap System Index at a Kentucky Golf Association Member Club at the time of entry. The current World Handicap Index used for a competition shall be based on records effective on the posted date within the details of each event.
Example: A championship is scheduled for June 1st and the entry registration date is May 25th. The World Handicap Index revision posted on May 27th will be in effect for all rounds during this championship. If alternate or substitution of players occurs, their handicap index, as of the posted date, will be used for the competition; not the date of their confirmed substitution.

Refund Policy

All participants who intend to withdraw from a KGA event must contact Zach Hale, Director of Amateur Competitions, by calling (502) 243-8295. Refunds will be granted to participants following the structure below: 

• A withdrawal before the registration deadline will result in the participant receiving their entry fee, minus a $5 cancellation fee
• A withdrawal between the registration deadline and Forty-eight (48) hours prior will result in the participant receiving their entry fee, minus a $25 cancellation fee 
• A withdrawal less than Forty-eight (48) hours to the first scheduled tee time of the tournament will result in a forfeit of the entire entry fee 
• Any extreme circumstance for which the participant cannot compete in a tournament should be reported to Brad Martin within Forty-eight hours (48) prior to the start of the tournament. Each situation will be handled on a case-by-case basis and could result in a full or partial refund.  

If you have registered for any Golf House Kentucky membership program, that fee is non-refundable. (Ex: KGA Player’s Program, KYPGAJT membership, KPGA Player’s Card) 

A player failing to properly withdraw from a tournament and/or not showing up will forfeit the entry fee and will be considered a “no show.” Any subsequent violation of this policy may result in suspension from Golf House Kentucky events. 

Returned Check Policy

A $35.00 service charge will be applied to all returned checks. Applicants must be current with fee payments prior to playing in any KGA tournament.

Agreement Statement

By submission of any entry application, the player agrees to the tournament regulations set forth by the Kentucky Golf Association. The player agrees that there are certain risks inherent in the game of golf and accept personal and sole liability for all such risks. The player agrees that this entry application is subject to rejection at any time. The reason for rejection may include unbecoming conduct. The player agrees that the responsibility for ensuring this application is received by the KGA no later than the date and time specified is the player’s alone and that this entry application will be automatically rejected if received by the KGA after such date and time. The player agrees that the risk of delay or error in transmission lies solely with him/her and that the KGA has no liability with respect to such delay or error and the consequences there from, including rejection of this entry application. The player also affirms, by submission of the entry application, that they meet all eligibility requirements.

Waiting List

Anytime a KGA event nears capacity, the Director, Amateur Competitions establishes a waiting list for additional entries. Tournament entrants will be advised that they are on this list and which position they hold at the time. As confirmed entrants notify Golf House Kentucky that they are withdrawing, the next player on the waiting list is notified and provided with pertinent information. If anyone is initially placed on the waiting list and does not receive a spot in the field, that entrant receives a full refund of his entry fee.

Exemptions

The KGA Board of Directors awards an exempt status to players in several categories of achievement for the Kentucky Amateur Championship. A list of these players is included on the entry form of championship and posted to the KGA official website. All exempt players are required to register and pay their fees by the deadline of the championship. Exempt status is non-transferable.